Free Quotation Format For Furniture Shop

What is a Quotation?

A quotation is a professional document shared by a seller with a buyer that includes complete details such as item name, quantity, price, discount, tax details, and total amount. It is usually sent before finalizing a business transaction to provide pricing clarity and build trust between both parties. A quotation is not a legally binding contract but helps in mutual understanding and smooth deal execution.

Key Details of a Quotation Format

A standard quotation format includes all important business, product, and pricing details required for transparent communication between seller and buyer.

• Seller Business Details: Business name, address, contact number, GST number
• Document Type: Quotation
• Quotation Information: Quotation number and quotation date
• Buyer Details: Buyer name, address, phone number, GST number
• Item Details: Item name, quantity, price, tax rate, item total amount
• Pricing Information: Discount, extra charges, final total amount
• Payment Details: Mode of payment
• Terms & Conditions: Business policies and agreement terms
• Authorization: Signature and company stamp

Why Do We Need a Quotation?

A quotation helps finalize transaction details such as product list, pricing, discounts, taxes, and payment terms before the actual sale. It ensures transparency, avoids confusion, and improves customer confidence. Businesses use quotations to maintain pricing consistency, manage sales professionally, and streamline the billing process. It also acts as a reference document for both seller and buyer during order confirmation.