Free Proforma Invoice Format - Download Proforma Invoice Template

What is a Proforma Invoice?

A Proforma Invoice is a preliminary document issued by the seller to the buyer before generating the final invoice. It acts as a formal quotation that includes complete details of products or services, pricing, taxes, discounts and payment terms. This allows the buyer to review and confirm all transaction details before the actual invoice is created.

Key details included in a Proforma Invoice format

A professional proforma invoice should contain essential business and transaction information for clarity and accuracy. Important details include:

• Seller business details – business name, address, contact number and GST number
• Document type – Proforma Invoice
• Proforma invoice number and date
• Buyer details – business name, address, contact number and GST number
• Item details – item name, quantity, price and tax rate
• Item total amount and applicable discount
• Additional charges and final total amount
• Mode of payment and payment terms
• Terms & conditions
• Authorized signature

Why is a Proforma Invoice important?

A proforma invoice helps both buyer and seller finalize transaction details before the actual billing process begins. It confirms product specifications, pricing, taxes, discounts, delivery terms and payment conditions. This reduces confusion, builds trust and ensures that the final invoice follows the same agreed terms and pricing structure.

Create and manage Proforma Invoices easily

Businesses can quickly generate, download and customise proforma invoice formats using :contentReference[oaicite:0]{index=0}. The platform allows you to add business details, item information, taxes and payment terms, and save documents for future use and tracking.

What types of proforma invoice formats are available?

We offer multiple proforma invoice templates designed for different business needs. You can choose from Standard, Modern, Stylish, Enterprise and Classic proforma invoice formats to match your industry and branding requirements.

What information is mandatory in a proforma invoice?

A proforma invoice must include seller details, buyer details and product or service information. Key elements such as item name, quantity, price, taxes, total amount and payment terms are essential for a professional and accurate document.

How can I download a proforma invoice format?

You can download a ready-to-use proforma invoice template instantly by selecting your preferred format and clicking the download button. The templates are available in PDF format and are easy to use for any business.

How can I customise a proforma invoice template?

You can personalise a proforma invoice using a free online generator tool. Add your business details, customer information, item list, pricing, taxes and payment terms to create a fully customised document for your transactions.

Why should businesses use a proforma invoice?

A proforma invoice helps businesses confirm pricing, product details, taxes and payment terms before issuing the final invoice. It improves transparency, reduces errors and ensures both buyer and seller agree on transaction terms.

Can proforma invoices be reused or edited later?

Yes, proforma invoices can be saved, edited and reused for future transactions. Businesses can quickly update item details, pricing or customer information to generate new documents without starting from scratch.

What business document formats are included in the platform?

Along with proforma invoices, the platform provides multiple ready-to-use formats such as Invoice Format, Quotation Format, Purchase Order Format, and Delivery Challan Format to help businesses manage all documentation from one place.